RESEARCH EXTRA COMPENSATION GUIDELINE

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Faculty will be eligible to receive extra compensation for research activity when a faculty member holds a nine-month appointment and receives salary support from an externally funded grant or contract for the time not covered by the academic appointment (usually during the summer). The faculty member may receive up to one-ninth of his or her academic base salary times the number of months spent in full-time service on the project during the three months (usually summer) that the faculty member is not under contract.
In compliance with the NSF 2/9^th rule on summer salaries http://www.nsf.gov/pubs/2004/nsf042/2.htm#IIC2gi and the OMB Circular A-21 guidance on consistency http://www.whitehouse.gov/omb/circulars/a021/a021.html , generally no more than 2 accumulated summer months per year may be supported by federal sponsored projects. However, up to three months of summer compensation may be paid, if permitted by the granting agency and the faculty member signs a statement which is countersigned by the department head that he/she will not take any summer vacation. In no case will payments exceed one-third of the base academic salary.

Process
Faculty with nine month appointments initiate requests for extra compensation by providing detailed information about the period covered involving the extra compensation on the appropriate university form available from the Office of Research. Forms should be submitted to the appropriate Program Administrator in the Office of Research with the signatures of the Cognizant Chair and Dean (or designee). Requests must be received by ORCA no earlier than 60 days prior and no later than 90 days after the period for which compensation is requested.