...
The ORCA uses a flexible team approach to accomplish responsibilities in four functional
areas:
- Program administration;
- Audit, accounting and cash management;
- Data
management, reporting and analysis;
- Financial compliance, facilities & administrative
cost studies and cost accounting standards (CAS).
Program Administration:
This area represents the primary faculty interface for the
entire project life cycle, providing a single point-of-contact for project administration
from the proposal stage to project closeout. Program administrators advise faculty
and staff in the preparation and processing of grant applications; review and submit
proposals; negotiate contracts; serve as liaison between faculty, academic departments,
campus administrative units, and funding agencies; advise on sponsored project policies
and procedures; prepare and negotiate subcontracts, consulting and purchased service
agreements, confidentiality, material transfer and other agreements; coordinate
with the offices of general counsel, technology commercialization, risk management,
and other administrative units as needed; advise on federal, state, local and sponsor
regulations and policies; counsel project directors on sponsor guidelines and restrictions;
monitor post-award compliance and programmatic requirements; provide support related
to budgets, labor distributions, reallocations, expenditures, cost sharing, project
deliverables, regulatory compliance, appropriate recording of project costs, deficit
handling, subcontract monitoring and performance, and project close out.
Audit, Accounting and Cash Management:
This area has responsibility and central
oversight for cash management: letter of credit withdrawals, invoicing, financial
reporting; scheduled payments, accounts receivable, collections; journal entries:
cost reallocations; revenue recognition; indirect cost/employee benefit charges;
project fund creation and termination, grant reserves; A-133 and other audits.
Data Management, Reporting and Analysis:
This area has responsibility and oversight
for data collection and warehousing for internal reporting and analysis to assist
investigators and management with project oversight, projections, productivity analysis
and goal-setting; maintains systems for electronic data transfer and agency electronic
interfaces.
Financial Compliance, Facilities and Administrative Cost Studies & Cost Accounting
Standards (CAS):
This area provides costing and reimbursement expertise and has
responsibility and oversight for maintenance of current fiscal regulatory documentation
and interpretation related to sponsored projects; effort reporting; the University
federal facilities and administrative (indirect) cost rate; the University employee
benefit rate; space, equipment and other surveys in support of the indirect cost
proposal; analysis of the impact of University fiscal policies on reimbursement
rates; documentation of significant University cost accounting practices in compliance
with Cost Accounting Standards (CAS) & fiscal regulatory compliance; departmental
education and training related to CAS; core facility and service center rates and
other recharges to sponsored projects.