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The University has finalized new sponsored project employee benefit rates for Drexel University and the Drexel University College of Medicine. The actual cost of benefits has risen steadily since the last rate increase and there are now two years of significant under-recovery to carry forward and add to the employee benefit rate in future years. The carry forward rate component is new and is due to a change the federal government made with the last rate agreement, dated November 1, 2005, when the employee benefit rate was changed from predetermined (no change to the rate no matter what) to fixed with carry forward (over/under recovery is carried forward as a rate component in the next year). This methodology ensures that the University eventually recovers only the actual cost of employee benefits, no more and no less.

Effective July 1, 2008 employee benefit rates will be:

 

Full Time Regular:  30.2%

Clinical Faculty:  15.8%

Part Time:  9.7%

While it is not possible to know today the exact amount of future rate increases, further increases will likely occur in each of the next several years and this is important to know for budget purposes and new grant submissions. We estimate that the rate will continue to increase for several more years, perhaps by as much as 2 points a year.

 

We hope that planning for rate increases will minimize budget hardship. Our analysis indicates the majority of grants will be able to absorb the current increase, but we recognize there still may be overall budget shortfalls, and on a case-by-case basis in consultation with the dean, we will consider assisting with these. Faculty should work with department staff and Office of Research program administrators to rebudget as soon as possible.

• Name of traveler (each traveler must file a report)
• Purpose of the travel and the reason why it is allocable to the project (describe briefly)
• Proof of attendance (evidenced by agenda or similar document and transportation boarding documents)
• Itemization of all costs incurred for the trip (including those prepaid & charged to a credit card)
• Receipts to document all costs

• Note: federal projects require the traveler to fly American Carriers

  

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